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Further information

Language

The official language of the Electric Vehicle Conference 2025 is English.

 

Passport and Visa

A valid passport is required for non-EU citizens for entry into GERMANY and the European Union. An identity card is sufficient for citizens of EU Member States. Please consult your Consulate for details. Travel planning and early visa application are important, since visa applications have become subject to a greater degree of scrutiny than in the past. It is strongly suggested that all attendees contact their local embassy to determine the travel documents they will need to visit Germany.

If you do need a visa to attend the event, please apply as soon as possible!

For more information on the requirements for travel to Germany, please visit the following websites:

German Federal Foreign Office

Germany Visa Information

 

Letter of Invitation

The Organising Committee will send you a letter of invitation upon a separate request. The Organising Committee would like to clearly state
that the letter is only to assist participants in obtaining a visa or in their efforts to raise travel funds.

The invitation letter does not imply any financial obligations on the part of the conferences towards participants.

All participants of Electric Vehicle Conference 2025 is English. Requiring an invitation letter for visa application purposes should request
this during the online registration. Letters of invitation will not be issued without receiving the registration and payment of the required registration fees.

Should your visa application be declined, you can send a request for a full refund of the registration fees VMSSupport@dlr.de
before 20 March, 2025. A scanned copy of the rejection letter for a visa should be attached to your request for a refund.

For requests from 20 March 2025, the cancellation policy will apply.

 

Insurance

The registration fee does not include the participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss.
Participants are advised to take out adequate personal insurance.

 

Mobile phone manners

As a courtesy to other attendees, please observe the appropriate mobile phone behaviour. When attending sessions,
please turn off your mobile phone and other wireless communications or use the silent notification options. If you must take a call,
please step out of the room rather than disrupting the event. Thank you for your cooperation!

 

Registration and Conference Office onsite

The registration and information desk will be located in the lobby of the venue from 14 May until 16 May 2025.

Opening Hours

14 May 2025

11:00 - 18:00

15 May 2025 

08:00 - 18:00 

16 May 2025

08:00 - 13:00 

 

Smoking at the Conference Center

Smoking is only permitted in the designated smoker areas that are clearly marked.
Please note that there is no possibility to buy cigarettes at the venue.

WiFi

The venue offers free WiFi to all event participants.

Currency

The German currency is EURO. Most hotels, restaurants and shops accept international credit cards.

Voltage

Germany operates on 220-240 Volts electricity. The primary socket types are Europlug, Schuko.

 

Important telephone numbers

In case of an emergency, please contact:

Police: 110
Fire brigade: 112
Emergency doctor/ ambulance: 112

Telephone information service:

Tel: 11833 (national)
Tel: 11834 (international)